Data Protection, Cookie, and Privacy Policy
Imperial Bilingual School(“IBS”, “School”) respects your privacy and is committed to protecting your personal data. Thus, we provide this privacy notice to inform our customers of our policy in relation to the collection, use and disclosure of personal data of individual (“you”) in accordance with the Personal Data Protection Act B.E. 2562 (“PDPA”), relevant laws and regulations.
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice informs you of how we collect, use, or disclose your personal data, what and why we collect, use or disclose your personal data, how long we hold it, your rights, what steps we will take to make sure your personal data stays private and secure, and how you can contact us.
WHAT PERSONAL DATA WE COLLECT, USE OR DISCLOSE
The type of personal data, namely personal data, and sensitive personal data, which we collect, use or disclose, varies on the scope of products and/or services that you may have used or had an interest in. The type of personal data shall include but not limited to:
Category | Example of Personal Data |
Personal details | Given name, middle name, surname, hidden name (if any) Gender Date of birth Age Educational background Marital status Nationality |
Contact details | Mailing address E-mail address Phone number Facsimile Number Name of representatives or authorized persons/directors acting on behalf of our customers Social media accounts |
Identification details and authentication details | Identification card photo Identification number, laser number (back of identification card) Passport information Certificate/Alien ID information Driving license Signatures |
Sensitive Personal data | Religion as shown in the identification card Blood type as shown in the identification card Biometric data (e.g. face recognition, fingerprint, voice recognition and retina recognition) Health data (e.g. data relating to weight, height, Medical condition) Criminal records |
Note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
LAWFUL BASIS THAT USE TO PROCESS YOUR PERSONAL DATA
Consent is only one of the legal bases for processing personal data, and other legal bases for data processing under the PDPA include:
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- Vital Interest: the prevention or suppression of dangers to a person’s life, body or health.
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- Perform Contract: where the processing is necessary for the performance of a contract to which the data subject is a party or for a precontractual request of the data subject.
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- Public Task: where the processing is necessary for the data controller’s mission carried out for the public interest or for the exercise of public powers granted to the data controller.
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- Legitimate Interest: where the processing is necessary for the legitimate interests of the data controller or another person, which do not override the data subject’s fundamental rights in the personal data.
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- Legal Obligation: the compliance with the data controller’s legal obligations.
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- Research: the preparation of historical, archival, research- or statistics-related documents.
DISCLOSURE OF YOUR PERSONAL DATA
Personal data may be shared with or processed by the third parties (this can involve third parties disclosing Personal Information to us and us disclosing Personal Information to them). It may also be shared with other organizations such for trips, sports and activities, government organizations, police, health and social care.
Examples of who IBS may share data with:
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- schools, colleges or universities that the students attend after leaving IBS
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- Local education authorities, family nurses, doctors or social service organizations where sharing is in the vital interests of the individual, or where not sharing could have a negative impact on the individual providers of information systems that are necessary for the School to deliver the admissions, administration, teaching and learning, pastoral development, and child protection services
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- companies that provide school services, such as travel companies whenever they are used to organize trips, etc
We may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
TRANFERRED TO THIRD PARTY COUNTRIES
Personal data may be transferred to organizations outside the country for student applications for college or university. Various teaching and learning applications are also based outside the country. As stated above, the School ensures that organizations outside the country who receive or process personal data are compliant with the PDPA and GDPR regulations, or that a legal basis for transferring data, such as the explicit consent or the vital interest of the child, is met.
PUBLICATION OF PHOTOS AND VIDEOS BY THE SCHOOL
Photos and videos are essential media that significantly enhance communication about the School’s programs and activities to the IBS community, prospective families, alumni, and the general public. For this reason, the School uses such media on its website, social media platforms, blogs, in its print publications, press releases, and articles for external publications, etc. Furthermore, photos and videos are also created for educational purposes by students and teachers and play an essential role in the instructional programs
As members of the IBS community, parents, students, staff, service providers may be filmed or photographed. These images may be used for both educational and promotional purposes.
We are conscious and respectful of the privacy of all IBS community members, and therefore the publication of these images takes place under the following conditions:
Public
Publications destined for the general public, including the Imperial Bilingual School public websites, School publications, press releases and articles, billboards, social media platforms. Students who take part in School productions such as plays, concerts or other events, etc that are open to the general public and which are publicized outside the School may be identified by name in photos or video clips that are published by the School.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
DATA SECURITY
For the time that IBS stores and uses personal data, the School will ensure the appropriate security of this personal data including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures. The School’s IT systems profile the use, access and content of all users. The profiling enables identification of safeguarding and child protection risks or concerns, on the basis of your explicit consent. Some education apps profile the behavior, use and outcomes of children. The School has an internal process to assess the impact of this on students. In evaluating the use of these apps, the School will consider the benefit gained from using it for the student to learn, develop and explore, against the negatives identified from profiling
DATA RETENTION
IBS will retain personal data for as long as required by law or best educational practice. IBS retains personal data after parents, students, staff, service providers, volunteers and interns have left IBS to provide traceability. It is widely accepted that a School should hold data on the achievements and experiences of a child for their benefit in later life should they need to access that information. Subject to appropriate safeguards, IBS may keep some information during a more extended period if needed for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.
COOKIES
IBS may use cookies on its website and portals to ensure the best experience on its electronic media. Parents, students, staff, service providers, volunteers and interns can prevent cookies being stored on their computers or other devices but should be aware that this may downgrade or render inoperable some aspects of the functionality. It is recommended that all cookies are left on in case they are used to provide a service which might otherwise not be accessible. Third party analytics are used to track and measure usage of IBS sites so that the School can continue to produce engaging content. These cookies may track things such as time spent on the sites or pages visited which helps the School to understand how it can improve the experience for users.
RIGHTS OVER PERSONAL DATA
Under certain circumstances, you have rights under data protection laws in relation to your personal data. We set out below a brief description of such rights:
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- Right to be informed on the purpose of the collection, the data retention period, and the rights of the data subject;
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- Right of access or request a copy of his/her personal data that the School collects, uses, and discloses;
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- Right to rectification of his/her incomplete, inaccurate, misleading, or not up-to-date data that the School collects, uses, and discloses rectified;
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- Right to be forgotten or to have personal data erased, blocked or destroyed in certain circumstances;
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- Right to object/opt-out to certain collection, use, and disclosure of his/her personal data such as objecting to direct marketing;
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- Right to restrict the processing of personal data that is likely to cause, or is causing, damage or distress;
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- Right to withdraw consent at any time for the purposes that he/she has consented to the collecting, using, and disclosing of his/her personal data;
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- Right of data portability or to obtain the personal data that the School holds about him/her, in a structured, electronic format, and to send or transfer such data to another data controller, where this is: a) personal data which the data subject has provided to the School; and b) if the School is processing such data on the basis of consent or to perform a contract with the data subject;
HOW TO CONTACT US
You may contact IBS Data Protection Department if you have any questions or feedback relating to this Personal Data Protection Policy, or if you wish to make any request at the details below:
Contact Details
Imperial Bilingual School
Tel: +66 (55) 336 244
Email: [email protected]
CHANGES TO THIS PRIVACY NOTICE
We may change or update this privacy notice from time to time and we will inform the updated privacy notice at our website www.imperialschool.ac.th/privacy-policy
Version January 2025
We may change or update this privacy notice from time to time and we will inform the updated privacy notice at our website www.imperialschool.ac.th/privacy-policy
Version January 2025
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